Dealer Management System for UK Car Dealers
Haswent is a dealer management system (DMS) for UK car dealers: car dealer software that runs your stock, enquiries, invoicing, VAT and website in one system. Look up vehicles by VRM or VIN, price against live valuations, and let it work out the VAT for you. See every feature.
AutoTrader market comparison
Know where your price sits in the market
With your AutoTrader connection, open a used vehicle and see it ranked against similar cars advertised on AutoTrader: how many competitors there are, their average and lowest prices, and how many are cheaper than yours. Change the search filters, such as trim, plate range, mileage or distance, to compare like for like, then price with confidence.
Invoicing
Branded invoices, sent in a click
Raise sales and purchase invoices with part exchanges, products and payments in one place, send them to your customer by email or text, and keep on top of VAT with the VAT margin report. More on car sales invoicing.
Xero accounting sync
Your sales in Xero, without the re-keying
Connect your Xero organisation, tell Haswent which accounts and VAT codes to use, and push paid invoices across when you are ready. You see every line, account and VAT treatment before anything is sent, and nothing goes to Xero until you confirm. Check the figures against each deal before you push.
- Sales invoices, purchase bills for part exchanges, deposits and payments, and finance commission invoices
- Margin scheme sales split into the cost and the margin, so VAT is only posted on your margin
- Different accounts by VAT treatment (margin scheme or qualifying), fee, product category or individual product, and by payment type
- Customers and suppliers matched or created in Xero for you
- Synced invoices are locked in the DMS, and voiding one reverses it in Xero on your next sync: voided, or credit-noted if the period is closed
- Push as draft if you would rather approve in Xero, with payments following once you approve
Everything in the DMS, feature by feature
Haswent's DMS covers the day-to-day running of a UK dealership: buying and listing cars,
selling them, invoicing and VAT. It shows you the profit on every car as you go.
Add a new or used vehicle by entering its registration (VRM) and the details are filled in for
you. Raise branded invoices and the VAT on each vehicle is worked out automatically.
If you're comparing systems, see how Haswent differs from MotorDesk, Dragon2000, Click Dealer, CarDealer5, Keyloop and Pinewood, or browse all DMS comparisons.
Purchase Orders
Raise and manage purchase orders for the used cars you buy, with every detail recorded against the vehicle.
Sales Invoices
Create fully branded sales invoices for your customers or finance companies in a few clicks, so every sale is documented.
Track Costs and Profits
Add costs to each car as you prepare it and see the profit on every vehicle and across the business, so you know which cars make you money. Try our free Vehicle Profit Calculator to see how it works.
VAT Management
Haswent is built for UK VAT, including the VAT margin scheme, with VAT tracking and reporting that gives you the figures for your VAT return. Check a single car with the free VAT margin calculator, read our VAT Margin Scheme guide or use our Profit Calculator to compare schemes.
VRM Lookups
Enter the Vehicle Registration Mark (VRM) of a new or used vehicle and its details are filled in for you, so listing a car is quick and accurate.
Unlimited Image Uploads
Upload as many high-quality photos of each car as you need, so buyers can see every angle before they visit.
Real-Time Valuations
Price your cars against real-time valuations from AutoTrader and CAP HPI, so you know where each car should sit before it goes on sale.
Car History Checks with MotorCheck
Run car history checks on your stock through our integration with MotorCheck, so every listed vehicle can come with a full history report for the buyer. See how the MotorCheck integration works.
AutoTrader Connect
Our AutoTrader Connect integration sends vehicle updates to and from AutoTrader in real time and brings AutoTrader's market data into the DMS, so your adverts stay in step with your stock.
Task Boards
Keep on top of vehicle preparation, PDIs, customer follow-ups and delivery handovers with built-in task boards. Tasks are created automatically when new stock or enquiries land in your DMS, so jobs don't get missed.
Inspections
Run pre-delivery inspections, vehicle healthchecks and service handover reports from inside the DMS with built-in Inspections. Build custom templates, add photos and notes to each item and produce branded Simple and Detailed PDFs, linked straight to the vehicle and the deal.
Electronic Signatures
Send order forms, vehicle invoices and deposit receipts for customer signature with one click from any deal. Built-in eSign gives you mobile-first signing on a page branded for your dealership, multiple signers, a full audit trail and the signed PDF attached straight back to the deal.
AI Assistant on WhatsApp
Run the DMS from your phone. The AI Assistant changes prices from a voice note, values a car from a photo of its plate, puts receipts on the right car and raises invoices, and every change waits for you to tap Confirm.
Review Generation
When a deal closes, Haswent automatically emails the customer and points them to your review platforms, such as Google, AutoTrader and Facebook. A feedback funnel keeps every customer's comments with your team, with a single dashboard for reviews across every platform. Premium Reviews is a paid add-on to your DMS subscription.
AutoTrader Market Comparison
With your AutoTrader connection, see how each used vehicle is priced against similar cars advertised on AutoTrader. You get the number of competitors, their average and lowest prices, how many are cheaper than yours and where your price ranks, with filters for trim, plate, mileage and distance from your dealership.
AutoTrader Photo Ordering
Photos sent to AutoTrader come back labelled with what they show, such as Front Right or Interior Front. When your stock is managed on AutoTrader through us, one click applies AutoTrader's recommended photo order and flags any shots that are missing, and changes update your advert straight away.
Xero Accounting Sync
Connect Xero and push the invoices and payments from each sale in a couple of clicks, mapped to the Xero accounts and VAT codes you choose. You preview what will be created before anything is sent.
Sales Commission
Set up commission policies that pay a percentage of profit or a fixed amount on the vehicle, finance, accessories and each type of product. Commission is worked out when a deal is completed, and you can mark it as paid from the Salesperson Commission report.
Custom Fields
Add your own fields to vehicles, dealerships and contacts for the details that have no place of their own, such as keys held or a finance status. Vehicle and contact fields can be used to filter your stock and contacts lists.
User-Friendly Interface
The DMS is designed to be simple to use, so you spend less time on admin and more time selling cars.
Dealership Reporting
Reports show how your dealership is performing, from financial summaries to stock and inventory reports.
Frequently Asked Questions
What is the best DMS for car dealers in the UK?
The best DMS for a UK car dealer is one that keeps stock, invoicing, VAT and the website in one system. Haswent is built for independent and franchise dealers, with stock management, branded invoicing, automatic VAT margin calculation, live valuations, marketplace data feeds and a connected dealer website in one platform.
Does the DMS handle VAT Margin Scheme calculations?
Yes. Haswent works out the VAT under the Margin Scheme or standard VAT, depending on how the vehicle was sourced, so you don't calculate it by hand. The VAT margin report gives you the figures for your VAT return.
Can I generate branded invoices with the DMS?
Yes. Haswent creates purchase invoices, sales invoices and finance company invoices with your dealership branding, filled in automatically from your stock records.
Which marketplace feeds does the DMS support?
Haswent sends your stock to AutoTrader and to other UK car sites and finance brokers, including Cazoo (formerly Motors), CarGurus, eBay Motors Pro, Carwow, Exchange & Mart, AA Cars, Zuto and Car Finance 247. You choose which feeds each car goes to.
Does the DMS integrate with AutoTrader Connect?
Yes. The AutoTrader Connect integration syncs vehicle updates both ways in real time and brings AutoTrader's market data into the DMS, including valuations and a comparison with similar cars for sale.
Can I track costs and profits per vehicle?
Yes. You can add unlimited costs to each vehicle, such as mechanical repairs, MOT work, valeting and cosmetic preparation. The DMS adds them to the purchase price to give you the stand-in value and the profit on each car.