Send for signature, from inside your DMS
Send order forms, vehicle invoices and deposit receipts from your DMS and your customer signs them on their phone in minutes. The signing page carries your dealership's branding, every step is logged in an audit trail, and the signed copy is saved back to your deal.
Get in touch See how it worksA signing page that looks like part of your dealership
When the customer taps the link, they land on a clean, mobile-first page with your dealership name and logo at the top, not a DocuSign address or someone else's branding. They draw or type their signature, tap to insert the date, and submit. No login, no app to download, no PDF reader to fight with on a phone.
- Branded for your dealership: your name and logo, not ours
- Draw or type: customers choose, and both capture modes are tracked in the audit trail
- Mobile-first: designed for a phone in a customer's hand, not a desktop with a stylus
- No third-party login: the link goes straight to the signing page, with no DocuSign or AdobeSign account needed
Send any deal document for signature
You send for signature from your deal and invoice pages with one click. The customer's details are pre-filled from the record, the document carries your branding, and the signing link goes out straight away.
Order Forms
Capture customer agreement to the deal terms before stock leaves the forecourt. The branded order form, with prices and part-exchange details, comes back signed and on file.
Vehicle Invoices
Get the sales invoice signed without printing and posting it. It's the same VAT margin-aware car sales invoice your DMS already produces, with a signature page added.
Deposit Receipts
Take a remote deposit with a signed receipt the same day. Useful for reservations, distance sales and weekend enquiries when the customer can't get in for a few days.
Sales & Purchase Invoices
Stand-alone sales and purchase invoices, for trade deals, B2B sales or customer service work, are sent for signature with one click from the invoice page.
Built into your DMS, not a third-party tab
Haswent eSign is part of your dealer management system. You send from the deal or invoice page, the customer signs on a page with your branding, and the signed copy is stored against the record it came from, with one audit trail.
- One click from the deal page: signers are pre-filled from the customer record, with no copy-pasting between systems
- Linked to your records: the deal links straight to the signature request and its signed PDF, with no exporting and re-importing
- Customer sees you, not us: your dealership name and logo at the top of every signing page
- Immutable snapshot: once sent, the document never changes. If you edit your template later, in-flight requests still show what the customer originally saw
What you'd expect from an eSign tool, plus what comes from being built in
Customer and dealer signatures on any phone, every step logged, and details that come from eSign being built for car dealers rather than for every kind of business.
Customer and dealer signatures
Your customer signs, and you can add your own signature to the same document. Each of you signs from your own link, in any order.
Email + SMS delivery
Send the signing link by email, SMS or both, chosen per signer. Useful for customers who can never find an email but always read a text.
Full audit trail
Every link sent, opened, signed, declined or voided is logged with timestamp, IP and browser. A certificate of completion is added to the signed PDF.
Signed PDF, sent for you
When the last signer completes, a final signed PDF is created. A download link is emailed to each signer with an email address and to whoever sent the request.
Resend, void, expiry
Remind one signer, or void a request if the deal changes. Every request has an expiry date you choose, up to 60 days, and the link stops accepting signatures once it passes.
Draw or type signatures
Customers sign by drawing on the screen or typing their name, which is shown in a cursive font. Both are recorded in the audit trail.
Linked to your deals
Send straight from the deal or invoice page. The deal links straight to the request and its signed PDF. Nothing to upload, nothing to file away.
Immutable snapshot
Once a request is sent the document never changes. Edit your order form template tomorrow and in-flight signatures still show exactly what the customer saw.
See who opened it, who signed it and when
Open any request to see the document, each signer's status and the audit log: request sent, reminders, link opened and signature captured, each with the time and the signer's IP address where one was recorded. While a request is pending you can remind a signer or void it, which switches every signing link off straight away. Once everyone has signed, download the signed PDF. Its last page is a certificate showing when each signer opened and signed. Signed paperwork is one part of running a dealership properly; our guide to the legal requirements for running a used car dealership in the UK covers the rest.
From "Send for signature" to signed PDF in three steps
Designed so signatures stop being the slow part of your sales process.
Send from the deal page
Click Send for signature on any deal or invoice. Confirm the signers (pre-filled from the customer record), pick email, SMS or both, and send.
Customer signs on their phone
They tap the link, see your dealership branding, draw or type a signature, tap to fill the date and submit. No login, no app, no PDF reader.
Signed PDF lands in the deal
A final signed PDF is created automatically, with every signature in place and a certificate page showing who signed and when. A download link is emailed to each signer with an email address and to whoever sent the request, and the deal links straight to it, ready for printing, the finance pack or the customer's records.
Stop printing. Stop posting. Stop chasing signatures.
Get in touch and we'll show you a short demo, walk you through a sample order form, and switch eSign on for your DMS the same day.
Get in touchFrequently Asked Questions
Everything you need to know about Haswent eSign.
Order Forms, Vehicle Invoices and Deposit Receipts from any deal, plus Sales and Purchase Invoices. Each is sent for signature with one click from the deal or invoice page. More documents, including appraisals, are on the roadmap.
No. Customers sign on a page hosted on the Haswent platform with your dealership name and logo at the top. There's no DocuSign or AdobeSign branding and no third-party login to get past.
Yes. The signing page is built mobile-first. Customers can either draw their signature on the screen or type it and have it rendered in a stylised cursive font. The link works on any phone, tablet or laptop.
Yes. Choose email, SMS or both for each signer. SMS is useful for customers who prefer text, have patchy email, or aren't great at finding emails in their inbox.
Your customer signs, and on order forms and invoices you can add your own signature to the same document. Each of you signs from your own link, in any order. Once the last signature is in, a download link for the signed PDF is emailed to each signer with an email address and to whoever sent the request.
Yes. Each request logs when it was sent, reminded, opened, signed, declined or voided, with the time and, for opens and signatures, the signer's IP address and browser. The signed PDF ends with a certificate page.
A final signed PDF is created automatically, with every signature in place and a certificate page showing who signed and when. A download link is emailed to each signer with an email address and to whoever sent the request. You can download it from the request at any time, and the deal links straight to it.
There's a central eSign inbox under Apps in your Haswent DMS that lists every signature request, whether pending, signed, declined, voided or expired, with status, signer details and the full audit trail. You can also see and trigger eSign requests directly from any deal or invoice page.